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In the context of this Policy, an IT system is a discrete set of information resources organized for the collection, processing, maintenance, transmission, and dissemination of information, in accordance with defined procedures, owned or operated on behalf of, and automated to support HHSвЂ™s or an OpDivвЂ™s mission. A comprehensive IT System Inventory enables organizations to extract subsets of data based on their reporting and management requirements. Having visibility into the IT System Inventory across the Department will facilitate managing information resources, IT planning, budgeting, and acquisitions. It is essential that all HHS entities keep an accurate and current inventory of IT systems. Maintaining the IT System Inventory involves coordination and collaboration of various business and IT functional areas.

It encompasses a strategic information asset base, which defines the mission, the information necessary to perform the mission, the technologies necessary to perform the mission, and the transitional processes for implementing new technologies in response to changing mission needs. Enterprise architecture is the discipline of proactively and holistically leading enterprise responses to disruptive forces by identifying and analyzing the execution of change toward desired business vision and outcomes. The Office of Management and Budget (OMB) Circular A-130, Management of Federal Information Resources, directs that all federal agencies must, вЂњmaintain an inventory of the agencyвЂ™s major information systems, information holdings, and dissemination products, at the level of detail that OMB and the agency determine is most appropriate for overseeing and managing the information resourcesвЂ¦.вЂќ Responsibility for the maintenance of the IT System Inventory is under the purview of the HHS Enterprise Architecture Program. This PolicyВ also establishes the authoritative source for the HHS IT System Inventory (henceforth вЂњthe IT System InventoryвЂќ) and the stewards responsible for maintaining the availability and accuracy of the information. The purpose of this PolicyВ is to direct HHS entities (i.e., Operating Divisions and Staff Divisions ) to establish and maintain an enterprise-wide inventory of HHS IT systems by providing guidance and baseline standards for maintaining a comprehensive inventory of all IT systems and related information. The official version of this PolicyВ resides in the Enterprise IT Policy Library. NOTE:В Appendices are subject to change at any time. This PolicyВ incorporates the most recent polices and directives as specified by Office of Management and Budget (OMB), National Institute of Standards and Technology (NIST), and Health and Human Services (herein HHS or Department). Major revisions to this PolicyВ include an updated list of authorities, new roles and responsibilities, and updated procedures, standards, and guidance. The HHS Policy for IT System Inventory Management (hereafter Policy) supersedes the HHS-OCIO Policy for Management of the Enterprise IT System Inventory, July 2009 (HHS-OCIO-2009-0004). Enterprise Architecture Review Board (EARB) HHS IT Capital Planning and Investment Control (CPIC) Officer HHS Senior Agency Official for Privacy (SAOP) HHS Chief Information Security Officer (CISO) Ashmore, Chief Information Officer (CIO) (Acting) Table of Contents

Inventory management software free spanish